Setting up a New Office Automation System

Title of I&T Wish Setting up a New Office Automation System
(REF : W-0030)
Project Summary and Challenges

The accumulation and ever increasing number of project records and files have caused heavy workload in file management, especially given the shortage of manpower.

The aim of this project is to set up a new office automation system to reduce the time and manpower for daily office routines like file storage and retrieval, document scanning and printing, with the help of new technologies and equipment such as RFID technology, high-speed scanners and printers. This project also facilitates a universal filing system and inventory checking system in Project Division.(Division already disbanded; replace with a new SBU as appropriate)

After all, the project should bring in the following benefits:

  1. Digitisation of filing and loan records;
  2. More efficient file retrieval;
  3. More efficient inventory checking;
  4. Streamlined work flow in printing and scanning;
  5. Reduced usage of paper.
Expected Outcome Application of Innovation and Latest Technology to Enhance Office Efficiency
Expected Project Duration 12 months
Contact Information

Contact Person: Mr Yim Chi Ming

Position: Chief Technical Officer

Tel: 2808 3250

Email: cmyim@emsd.gov.hk

Project Deliverables Development of a new office automation system using new technologies and equipment