Attendance Management System (AttMS) (REF:C-0057)
E&M InnoPortal Trial Project Ref. No.:
Overview
Attendance Management System (AttMS) is a digital solution designed to modernize attendance tracking and ensure streamlined compliance. It consists of two core components:
1. Clock Easy Mobile Application: Available on smartphones or fixed panel devices, allows users to conveniently clock in and out using Bluetooth Low Energy (BLE) beacons for precise indoor location verification or GPS tracking for outdoor access. User authentication can be achieved through "iAM Smart", domain accounts with optional on-phone biometric enablement or QR codes.
2. Web Portal: Provide supervisors with real-time oversight of attendance, shift roster management, and customizable reporting tools. Users can also access their own attendance records for transparency.
| Problem Addressed | Using traditional paper-based attendance logbook can affect the efficiency and timeliness of data reporting and analysis. On the other hand, relying solely on conventional attendance-taking machines to clock in and out via panels at fixed locations can lead to long queuing time, especially during rush hours. |
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| Innovation | • BLE beacons: Continuously broadcast unique identifiers, enabling nearby smartphones to detect proximity and record location-based attendance efficiently. • The Clock Easy Mobile App: Designed for instant attendance recording by multiple staff at the same time. The app can function seamlessly even without data network connectivity, and it leverages on Network Time Protocol (NTP) for accurate time synchronization. • Anomaly Detection: AttMS automatically identifies anomalies in clocking records, prompting supervisor verification and monitoring the performance of beacons and the overall system. • Hosting and Deployment: AttMS is deployed on-premises, ensuring data security, integrity and sovereignty. • Identity and Access Management: AttMS supports multiple login authentication methods, including "iAM Smart". |
| Key Benefits | • Cost-Effective BLE Beacons: These small, battery-powered devices offer low installation and maintenance costs due to their energy efficiency. • Flexible Clocking Options: Users can clock in and out without queueing, utilizing multiple methods from anywhere to enhance operational efficiency and security. • Smart Attendance Tracking: Users can self-edit remarks for lateness, early leave, and absence while the system tracks clocking data and highlights discrepancies for supervisor verification and approval. • Automatic Anomalies Detection: The system analyzes user behaviors and system health to automatically identifies anomalies, simplifying attendance management and ensuring compliance with departmental requirements. |
| Project Reference | Electrical and Mechanical Services Department headquarters |